- Surname
- The primary record for this Loyalist will be based on the name which is most commonly associated with this Loyalist. If there are other reasonably common alternate spellings, they too may be listed in alphabetical order in the directory. They will however be a bare record which just indicates the “preferred” spelling. Example: Warner, Michael / Werner, Michael / Vernor, Michael – each of the last two would note the first as the preferred spelling.
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- Given name(s)
- In this field the given names for the individual will be listed, and alternate spellings can be noted here. Also notes to do with the name such as Jr., Sr., widow of, etc. will be included here. If the surname and given names are the same for two or more people, a digit in this field will differentiate them. Example: Cadman, John 1 / Cadman, John 2
- Rank
- If this person attained military rank, the top rank will be noted here, with sources as available.
- Where Resettled
- This entry will show the place where the Loyalist and/or family settled following the Revolution. It should show the major District or County as a minimum, but more detail including lot definition along with township or settlement etc. is welcomed. If this first settlement was short in nature and a second location followed quickly, that too should be listed. Dates, when known, should be listed. Sources should be listed.
- Status as Loyalist
- At various times since 1789 – when Lord Dorchester made the proclamation about “U.E.” – individual Loyalists have been accepted and rejected as Loyalists. Here are some of the various status options which may show here:
- Expunged – removed from the early Loyalist lists, usually by an Order in Council. Theoretically this implies that the person may not be reinstated, but some in fact were
- Suspended – removed from the early Loyalist lists, usually by an Order in Council, but with some doubts and a clear opportunity to be reinstated
- Reinstated – returned to the status as a Loyalist
- Proven – the Dominion Genealogist(s) at Dominion Office of UELAC have decided that this person is acceptably a Loyalist and his/her descendants are eligible to bear the post-nominals U.E.
- Disproven – New information has come to light that the Dominion Genealogist of UELAC has decided shows that this person, who had been accepted as a Loyalist, does not in fact meet the criteria
- Questionable – New information has come to light that the Dominion Genealogist of UELAC has decided shows that this person, who had been accepted as a Loyalist, may not in fact meet the criteria
- Blank – From original documents such as the UEL Executive List, this person is probably a Loyalist but additional documentation may be required by the Dominion Genealogist before the person is accepted as a Loyalist.
- Proof of Loyalty
- This is the main source (possibly two) of the most current status shown in the Status as Loyalist field, i.e. proof of ‘loyalty’
- Notes
- This field contains any notes pertaining to Loyalist Status with dates of status changes etc. This should include the date that the first UELAC certificate to this Loyalist was issued (these were first issued in 1971). This and subsequent certificate details are noted in the field “Proven Descendants”
- This field contains three additional data:
- Expunged Date: The date that this potential Loyalist was removed from the list of Loyalists, presumably with little or no opportunity to be reinstated. This term was used in the late 18th and early 19th centuries. The format of the date is yyyy/month/dd example 1824/January/21
- Suspended Date: The date that this potential Loyalist was removed from the list of Loyalists, but with some reasonable opportunity to be reinstated. This term was used in the late 18th and early 19th centuries. The format of the date is yyyy/month/dd example 1824/January/21
- Reinstated Date: The date that this potential Loyalist was reinstated to the list of Loyalists
- Regiment
- This shows the regiments with ranks, dates of enlistment and promotions, in which the Loyalist served during the general period of the Revolutionary War
- Enlistment Date
- Date of first enlistment into the Loyalist military in format is yyyy/month/dd example 1778/August/27. For additional military information, see Regiment and Military Info
- Date & Place of Birth
- Date of birth of the Loyalist,usually in format dd/month/yyyy (example 02/March/1742); followed by place where the Loyalist was born in format Country, Province or State, County, settlement, etc.
- Settled Before War
- Place where the Loyalist was settled immediately before or in war and from which he and/or his family was expelled, in format showing original place names Province/colony, county, settlement etc. (and in parentheses current place names state/county/city or township etc)
- Date & Place of Death
- Date the Loyalist died,usually in format dd/month/yyyy example 13/November/1796 and place that death occurred in format showing original place names Province/colony, county, settlement etc. (and in parentheses current place names state/county/city or township etc)
- Place Burial
- Place the Loyalist is buried showing original place names Province/colony, county, settlement etc. (and in parentheses current place names state/county/city or township etc.). Also note here if the cemetery or burying place has been moved for example several cemeteries were moved when the St. Lawrence Seaway was constructed
- Wife Name
- The given names and surname of the wife of the Loyalist. Given names show the commonly used name in quotation marks. If there are multiple common spellings, a few of these may be shown with the most commonly accepted first and the others in parentheses.
- Children
- The given names of the children, showing the commonly used name in quotation marks, with each child separated with a “;”. Additional information about the children, who they married, birth dates etc. will be found in Family Story, Family Genealogy, and/or Family History
- Biography
- This is a biographical sketch of the Loyalist and his immediate family only. It should focus on his time before the revolution, experience during the revolution and his settlement and life after settlement in Canada. This sketch is meant to be a couple of paragraphs to two or three pages (about 3,000 words max). If the story of this Loyalist has been published on paper or on the web, then references to such publications, and links where appropriate, should be included.
- Proven Descendants
- Those who seek to obtain a certificate proving their descendancy from a Loyalist, must submit the necessary genealogical proof in an application form to UELAC. A successful applicant will be granted certification by our Genealogical Committee, signed by our President and Secretary. The numbered certificate shows the year it was issued, applicant’s name and name of LOYALIST.
An applicant may give permission to use their name and email address by the Branch and/or on our website.
- Military Info
- The military record of the Loyalist is shown here. A short one (up to 50 words) will be shown directly while a longer one will be a separate page or a reference and optional link to other sources.
- Loyalist Genealogy
- The genealogical details of the lineage between the Loyalist and the certificate applicant will be listed here. More recent details will only be listed with applicant permission. The birth, death, marriage dates of each person in the direct line and their spouses, along with the same for each such person’s siblings can be shown. Format is surname, given names, DOB (yyyy/month/dd), DOD, DOM, spouse surname, given names, DOB, DOD.
- Family History
- This family history is for broader histories which may begin with earlier family generations and conclude with more recent ones. Short histories or excepts can be included here and references to published (paper or internet) or unpublished family histories can be included.
- Family Genealogy
- Family genealogies may begin with earlier family generations and conclude with more recent ones. Short genealogies or excepts can be included here and references to published (paper or internet) or unpublished family genealogies can be included. If this genealogy is combined with a Family History, a reference can be made to the Family History.
- Sources, Submitter(s), Other
- Here would be listed the various sources for information, and references to other information about the Loyalist and the family. Also noted here are the names (email addresses optional) of people who have submitted information about this Loyalist and family.